![]() ![]() Whatever the scenario may be, when it comes to recording Zoom meetings, the appropriate steps you’ll need to take can vary depending on certain factors.įor instance, although free users can record Zoom meetings using the video conferencing tool with permission from the host, local recordings take up precious space, and it is not possible to record meetings directly from a phone. If you’re not a host, things can quickly become more challenging, especially if you haven’t done it before. As a host, you can use the integrated recording features to capture your session. But how do you do this if you’re not the host? Is it even possible? We’re all familiar with this scenario: you’re in a Zoom meeting, and you want to remember all the details or perhaps share them with colleagues who couldn’t attend. Read on to find out how to take your meetings to the next level! If you want to learn how to record, save, share, and access your Zoom meetings when you’re not the host, you’re in the right spot. In other cases, you may need to share the knowledge from your meetings with other team members and don’t have the time to write a 10-page summary explaining the how’s and the why’s of everything that you discussed or every decision that was made. Why? Because when you’re in meetings that heavily rely on disseminating information or decision-making, you need ulterior access to that data to put it to good use. The recording must be retained for one year following the conclusion of the course to facilitate access by students.It’s official: knowing how to record a Zoom meeting can help you save any working day, especially given that 89% of Zoom users use it for business meetings. If a recording is used to facilitate student assessment this triggers a one-year retention requirement under the Freedom of Information and Protection of Privacy Act. Unless lecture recordings are used for the purposes of assessment, they can be considered transient records and should be deleted following the conclusion of the course. Instructors are responsible for ensuring the personal information of their students collected through their courses is not disclosed to individuals who are not authorized to access this information. Lecture recordings should be posted and stored on CourseLink or, where this is not feasible, on another university-controlled platform where access can be restricted to registered students and secured by Single Sign-On (e.g. Recordings must be posted and stored according to University of Guelph data storage guidelines. Access & UseĪccess to recorded lectures should be limited to the instructor, teaching assistants, and the students enrolled in the course and should only be used for the purposes stipulated in the collection notice provided to students. To limit the amount of student personal information captured in a recording, instructors should inform students that they may choose to avoid using the audio and/or video function on their computers, use the chat function to ask questions and engage (if chat function is not captured in recording), and in the case of Zoom, use pseudonyms (e.g. If you have any questions about the collection and use of this information, please contact your instructor. The recording will be used to facilitate asynchronous learning by other students registered in the course. The recording will capture material shared on screen, participant audio and participant video. As a result, the University of Guelph may collect your image, voice, name, personal views and opinions, and course work under the legal authority of the University of Guelph Act and in accordance with the Freedom of Information and Protection of Privacy Act. Microsoft Teams, Zoom) may be recorded by your instructor. Lectures delivered via videoconferencing-based software (e.g. ![]() For this reason, instructors recording virtual lectures must provide students a collection notice clearly stipulating the purpose of the collection of their personal information, the legal authority for the collection, how the information may be used, and whom they can direct questions to about the collection. Instructors who choose to record a virtual lecture may be capturing the personal information of students including names, images, opinions, and coursework. The University of Guelph is obligated to collect, use, disclose, store and dispose of personal information in accordance with Ontario’s Freedom of Information and Protection of Privacy Act. Instructors considering recording synchronous videoconference-based lectures must consider the statutory obligations of the University of Guelph related to the collection of personal information. In light of the significant increase in the use of videoconference platforms to facilitate synchronous learning, many instructors have sought guidance relative to recording virtual lectures.
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